ExtractFoxConvert receipts from photos or PDF to Excel
Turn a receipt photo, scan, or PDF into clean Excel data: merchant, date, line items, subtotal, tax, total, and payment method. Review the result, then download it for an expense report or accounting workflow.
What should we pull from this receipt?
Or pick specific fields
Or describe it yourself
Your document is processed, not collected
ExtractFox processes the file with its secure AI extraction engine, does not persist the document on its servers, and does not use your document or result to train AI models. Data is encrypted in transit with TLS.
Why this matters
Receipt photos are messy — crumpled, rotated, glare, faded thermal print. ExtractFox is robust to all of that and returns numeric amounts you can sum in a spreadsheet rather than strings you have to clean up. Sales teams submit dozens of receipt photos per month and finance staff end up squinting at blurry images to type totals into Concur or Expensify — one wrong decimal on a $847.50 dinner stalls reimbursement for a week. Thermal receipts fade after a few months in a wallet, so extraction while the print is still readable beats discovering a blank slip at audit time.
How it works
- Step 1Upload the receipt
Photo or PDF. HEIC photos work directly off iPhone.
- Step 2Pull the fields
Merchant, date, items with quantity and price, subtotal, tax, total, and payment method.
- Step 3Export to Excel
Download .xlsx with one item per row and totals as a header strip.
Fields extracted
merchantdatecurrencyitems[].descriptionitems[].quantityitems[].pricesubtotaltaxtotalpayment_methodCommon use cases
Sample output
Example output from a coffee-shop receipt photo
| merchant | Blue Bottle Coffee |
| date | 2026-04-22 |
| currency | USD |
| subtotal | 9.75 |
| tax | 0.86 |
| total | 10.61 |
| payment_method | VISA ****4421 |
| description | quantity | price |
|---|---|---|
| Cappuccino | 1 | 5.25 |
| Almond croissant | 1 | 4.5 |
Frequently asked questions
How do I extract data from a receipt for an expense report?+
Snap a photo or upload a PDF, click Extract, and download as Excel. Each line item becomes a row; merchant, date, total, and payment method come through as a header strip you can paste straight into Concur, Expensify, or a spreadsheet.
Does it work on faded thermal-printed receipts?+
Mostly. Heavily faded receipts lose accuracy on items, but the merchant, date, and total usually survive. A clearer photo gives a cleaner extraction.
Can I send receipts in by email?+
Email-in is on the roadmap. For now, upload through this page or hit the API on a paid plan.
Does it handle receipts in foreign currencies?+
Yes. The currency field is preserved as printed (USD, EUR, JPY, etc.) and amounts come back as numbers in that currency — no conversion is performed, so you can run FX yourself.
Can I batch many receipts at once?+
Bulk upload and email forwarding are on the paid plan. You can also POST receipts to the REST API one at a time and stitch results together.
What about restaurant tips and split bills?+
Tip and total are captured as separate fields where the receipt prints them. Split-bill receipts come through as the partial total — extract each split separately if you need per-person breakdowns.
Can it handle receipts with multiple tax lines or a service charge?+
Yes. When a receipt prints VAT, sales tax, and service charge as separate lines, each comes back as its own field. Amounts are numeric so you can verify the total adds up in Excel.
What if the receipt photo was taken at an angle or in low light?+
Angled and dim photos usually work — the model reads the image visually, not just the text layer. Extreme blur or cut-off edges may drop individual line items, but merchant, date, and total typically survive.