ExtractFoxExtract data from invoices
Pull vendor, invoice number, line items, tax, and totals from any invoice — PDF, photo, or scan — into a clean structured table. No templates to set up, no per-vendor configuration, no manual cleanup.
Why this matters
Most accounts payable teams still rekey invoices line by line because traditional OCR breaks on every layout it hasn't seen. ExtractFox uses a multimodal AI model that reads invoices the way a person does: it understands what an invoice is, finds the fields wherever they sit on the page, and returns them in a fixed schema you can pipe straight into an ERP, accounting tool, or spreadsheet.
How it works
- Step 1Drop the invoice
Upload a PDF, scan, or phone photo. Multi-page invoices are fine.
- Step 2Run extraction
ExtractFox finds the vendor, invoice number, dates, line items, tax, and totals — even when fields are in different places per supplier.
- Step 3Export to Excel
Download the result as .xlsx, .csv, or .json. Line items become rows; metadata becomes a header strip.
Fields extracted
vendorinvoice_numberissue_datedue_datecurrencybill_toline_items[].descriptionline_items[].quantityline_items[].unit_priceline_items[].amountsubtotaltaxtotalSample output
Example output from a single-page invoice
| vendor | Acme Supplies Ltd. |
| invoice_number | INV-00284 |
| issue_date | 2026-04-12 |
| due_date | 2026-05-12 |
| currency | USD |
| subtotal | 232 |
| tax | 46.4 |
| total | 278.4 |
| description | quantity | unit_price | amount |
|---|---|---|---|
| A4 paper, 80gsm, 500 sheets | 12 | 4.5 | 54 |
| Toner cartridge, black | 2 | 89 | 178 |
Frequently asked questions
How do I extract data from an invoice PDF to Excel?+
Upload the PDF here, click Extract, and download the result as .xlsx. Line items are split into one row per item; vendor and totals come through as a metadata strip you can paste into any accounting system.
Does it work with photos of invoices and crumpled receipts?+
Yes. The model reads photos and scans of invoices including handwritten amounts, tilted pages, and partial occlusion. Image quality affects accuracy — sharper photos give cleaner output.
What about invoices in different languages or currencies?+
ExtractFox extracts in the original language and preserves the currency code. Numeric fields (amounts, tax, totals) are returned as numbers, not strings, so they import cleanly into Excel.
Can I batch-process many invoices?+
The web app processes one invoice at a time. Batch processing and a REST API are on the paid plan.
How does this compare to Docparser, Nanonets, or Adobe Acrobat?+
Traditional invoice OCR tools require you to train a template per supplier. ExtractFox skips that step — the model understands the structure of invoices in general, so it works on the first invoice you upload from a vendor it has never seen.