ExtractFoxExtract data from PDF to Excel
Pick the document type, or describe what you want extracted in plain English. ExtractFox reads the PDF, returns structured data, and downloads as a clean .xlsx — no formatting work needed on the other side.
Why this matters
PDF to Excel converters that just dump text into cells are useless past the first column. ExtractFox extracts the actual fields you want — invoice line items, statement transactions, contract metadata, anything — and returns a spreadsheet you can pivot, sum, and filter without cleanup.
How it works
- Step 1Upload your PDF
Any PDF up to 20 MB, including scans and multi-page docs.
- Step 2Pick a template or describe the data
Use a prebuilt schema (invoice, statement, contract, etc.) or type a free-text request like 'pull every line item where amount is over $500'.
- Step 3Download as Excel
Tabular data lands in rows; document-level metadata sits in a header strip on a second sheet.
Common use cases
Sample output
Example: a 3-line invoice extracted to spreadsheet rows
vendor | issue_date | description | qty | unit_price | amount ----------------|------------|------------------------------|-----|------------|------- Acme Supplies | 2026-04-12 | A4 paper, 80gsm, 500 sheets | 12 | 4.50 | 54.00 Acme Supplies | 2026-04-12 | Toner cartridge, black | 2 | 89.00 | 178.00 Acme Supplies | 2026-04-12 | Shipping | 1 | 9.00 | 9.00
Frequently asked questions
How do I extract data from a PDF to Excel?+
Upload the PDF on this page, choose a document type or write a quick description of what you want, then click Extract and download as .xlsx.
Does this work for scanned PDFs?+
Yes. Scanned PDFs and image-based PDFs both work — the underlying model handles OCR end-to-end.
How is this different from Adobe Acrobat or Smallpdf 'Export to Excel'?+
Acrobat and similar tools convert text positions to cells, which produces a mess on anything that isn't a perfect spreadsheet-shaped table. ExtractFox extracts the fields you actually care about, regardless of layout.
Can I automate this — extract data from PDF to Excel automatically?+
On the paid plan, hit the REST API with a PDF, get JSON or .xlsx back. Wire it to a folder watcher, an email inbox, or a Zap.
What about multi-page PDFs with tables that span pages?+
Tables that wrap across pages are stitched together into a single ordered list — the model reads the whole document in one pass, not page by page.
Can I extract just specific columns or filter rows during extraction?+
Yes. Type your request in the description box below the document tiles — for example, 'just the date and amount columns' or 'only line items where amount is over $500'. ExtractFox figures out the structure and returns only those fields.
Will the Excel file have proper column headers and data types?+
Yes. Numbers are real numbers (so SUM and AVERAGE work), dates are strings in ISO format (YYYY-MM-DD), and column headers come from the field names in the schema.
Can I get the same output as CSV or JSON instead of Excel?+
Yes — see PDF to CSV for delimited output and PDF to JSON for an API-ready structured payload. Same engine, different format.