Closing the month without re-keying invoices

Month-end has a predictable shape. A folder fills up with supplier invoices in fifteen different layouts. Someone opens each PDF, types the numbers into a spreadsheet, and the rest of the close waits.

Here's a faster version of the same workflow.

The setup

1. Drop the folder into the invoice extractor.
2. Pick Excel as the output format.
3. Open the file. Each invoice is a row: supplier, date, line items, totals, VAT.
4. Spot-check the first few against the source PDFs. The model surfaces the page numbers it pulled from.
5. Paste into your accounting system or pivot it for review.

What to watch for

• Multi-page invoices: line items spanning pages are concatenated; check totals match per-invoice subtotals.
• Foreign currency: the original currency comes through; convert in your sheet, don't ask the model to.
• Handwritten notes: the model reads them but flags low confidence; review those rows first.

Why this works

The bottleneck in month-end is rarely the math — it's the typing. Removing the typing collapses a two-day task into an afternoon, and frees the senior person on the team to actually look at the numbers.